Financials

Our fiscal year runs from January 1 to December 31.

2025 was our first fiscal year and covers a partial year from our formation on July 2, 2025.

Financial Oversight

The Foundation maintains:

  • A line-by-line general ledger documenting all income and expenses

  • Linked receipts for each transaction

  • Monthly financial summaries reviewed and recorded in board meeting minutes

  • Monthly bank statements are retained and accessible to the Board of Directors

  • Treasurer reports recorded in meeting minutes

  • Annual IRS filings completed and stored for board access

All board members have access to financial records through a shared governance drive.

S3C Foundation maintains current IRS 501(c)(3) status. This includes all appropriate and applicable quarterly and annual tax and other filings according to state and federal regulations. All of these filings are current. These documents are maintained by the board, and the entire board has access to these documents. Our financial statements are internally prepared and unaudited, which is appropriate for an organization of our size. We engage outside bookkeeping support and use nonprofit sector training resources to strengthen the board's financial oversight. The board reviews the ledger monthly and records that review in the minutes. We use appropriate agencies and organizations for bookkeeping support and training to support the board’s financial literacy. Complete financial records are available on request.

Ethical Fundraising Commitment

S3C Foundation is committed to ethical, voluntary, and transparent fundraising practices.

  • Donations are never required for participation in programming.

  • Donors may designate gifts as restricted or unrestricted.

  • Unrestricted gifts are used for general operating support, including administrative and program sustainability costs, as grants generally do not cover these costs.

  • Therapy clients are not solicited for donations; any noted donations are returned.

  • The Board of Directors oversees fundraising practices and reviews financial reporting.

We do not engage in pressure-based or emotionally coercive fundraising.

Event Pricing, Revenue Use, and Transparency

Event Tuition and Pricing:‍ ‍Event tuition is listed clearly on each event page. Tuition reflects the full cost of designing, preparing, and delivering programming, including administrative coordination, technology platforms, materials, and event logistics.

How Event Revenue Is Used: Event revenue supports the following:

  • Program development and facilitation

  • Administrative and coordination costs

  • Technology and platform fees

  • Event materials and supplies

  • Insurance and compliance costs

  • General operating expenses necessary to sustain the organization

All income and expenses are documented line by line in the organization’s financial records. The Board of Directors reviews financial summaries regularly as part of its oversight responsibilities. Sponsorships and scholarships are clearly labeled and applied according to their stated purpose.

Minimum Enrollment and Event Viability:‍ ‍

Some events require a minimum number of participants in order to proceed. If minimum enrollment is not met, participants will be notified in advance and offered:

  • A full refund, or

  • The option to transfer registration to a future event

Minimum enrollment requirements are communicated in event descriptions when applicable.

Refund and Cancellation Policy:

Full refunds will be issued if an event is canceled by S3C Foundation.

If a participant cancels at least 14 days before the event start date, a refund minus an administrative processing fee will be provided.

Cancellations within 14 days of the event are non-refundable unless due to documented medical emergency.

If an event is rescheduled, participants may choose to transfer their registration or receive a refund.

Attendance Size:‍ ‍

Event size varies depending on topic, format, and community interest. Smaller group formats are often intentional and allow for deeper engagement and safety within trauma-informed educational spaces.

Attendance size does not affect financial reporting or board oversight processes.